Loyola Notre Dame Library records

The Loyola Notre Dame Library records reflect the origin, history, and activities of the library from the 1960s to 2018, and consist of 9 series.

The Creation of the joint library series contains documentation on the logistics of creating a joint library, including fundraising, construction, furnishings, and signage for the Loyola Notre Dame Library.

The Governance series contains documentation related to the founding and mission of the Loyola Notre Dame Library as well as the records for Loyola Notre Dame Library Board of Trustees.

The Financial and business records series contains documentation related to Loyola Notre Dame Library’s strategic planning, fundraising, budget, and human resources.

The Departments, committees, and task forces series contains documentation created by Loyola Notre Dame Library’s departments, committees, and task forces as well as staff, manager, and supervisor meetings, and surveys on library usage.

The Projects series contains documentation about projects which involve the library staff as whole, as well as miscellaneous materials which do not correspond well with any other series in this collection.

The Events, programs, and exhibitions series contains documentation related to events and programs as well as exhibitions hosted by Loyola Notre Dame Library within the library or at a location outside of the library.

The Buildings, facilities, and maintenance series contains oversized architectural drawings, maintenance manuals, facilities audits, and documentation on library signage, furnishings, and fixtures.

The Photographs series contains photographic material documenting Loyola Notre Dame Library and its operations and activities.

The Publications, informational, and promotional materials series contains publicly disseminated documents, such as articles, newsletters, press releases, publications, and library information sheets and brochures.

The Creation of joint library series contains documentation on the logistics of creating a joint library; construction, furnishings, and signage for the Loyola Notre Dame library; ownership of the land where the library was constructed; private and corporate fundraising as well as federal assistance; and dedication of the library.

The documentation includes correspondence, reports, meeting notes, site and construction plans, zoning appeal documentation, specifications and cost estimates, capital campaign brochures and reports, grant applications, examination of financial statements, loan documentation, billing and invoices, contracts and agreements, research on joint libraries, brochures, programs, invitations, flyers, newspaper articles, press releases, and awards.

Oversized architectural drawings related to the original construction of the library can be found under Architectural drawings in the Buildings, facilities, and maintenance series.

Notable correspondents and writers of reports include William J. Kirwan; Meyer, Ayers and Saint (later Meyer, Ayers, Saint, and Stewart); First National Bank of Maryland; and Marts and Lundy, Inc.

The Governance series contains documentation related to the founding and mission of the Loyola Notre Dame Library as well as the records for Loyola Notre Dame Library Board of Trustees.

Founding and library mission documentation includes the Loyola Notre Dame Library Agreement (1968), Bylaws (circa 1968), Articles of Incorporation (1969), Amendment to Joint Library Agreement (1970), Articles of Amendment (1974), and mission statement and overall objectives of LNDL (1978).

The Board of Trustees records include correspondence, meeting notes, and reports. Most of the records are a product of the Board’s Building and Finance Committee’s work; specifically, capital projects, library renovation and expansion fundraising, and budget and funding concerns.

The Financial and business records series contains documentation related to Loyola Notre Dame Library’s strategic planning, fundraising, budget, and human resources.

The documentation includes strategic planning reports; annual reports and statistics of various departments and of Loyola Notre Dame Library as whole; correspondence; capital campaign brochures and reports; donor lists; grant applications; the records of Friends of LNDL; and a few charts, ledgers, and presentations regarding budget. This series also includes staff and student assistant handbooks and manuals; LNDL phone lists; and correspondence regarding staff work schedules, holidays, and flex time.

Additional financial and business records, particularly in regards to capital campaign, fundraising, and invoices, can be found in the Creation of joint library series and the Buildings, facilities, and maintenance series under Library renovation and addition as related to the original construction of the library and later the renovation and addition of the library, respectively.

Departments, committees, and task forces contains documentation created by Loyola Notre Dame Library’s departments, committees, and task forces. Departments include Office of the Director, acquisitions, archives, cataloging, circulation, collection management, audiovisual center, interlibrary loan, reference, serials, and technology. This series also contains notes from staff, manager, and supervisor meetings; and surveys on library usage.

The documentation includes correspondence; research and presentations; meeting notes; invoices; manuals; reports; goals and objectives; policies; job descriptions, position evaluations, and salary factors; and press materials.

In regards to the Office of the Director, this series contains a small amount of correspondence written or received by William Kirwin and Sister Ian Stewart as well as correspondence, research, and reports from John McGinty’s time as Director of LNDL. Notable topics of McGinty’s correspondence and research include the Knott family relationship to LNDL, combined libraries, digital libraries, and the future of academic libraries. McGinty’s work with the Affinity Group of Academic Libraries, and the Middle States Self Study of LNDL (circa 1998) are part of this series.

The Projects series contains documentation about projects which involve the library staff as whole as well as miscellaneous materials which do not correspond well with any other series in this collection. A few topics in this series include artwork for the library, Christmas cards, Jesuit Library passport, graphic design for Library Notre Dame Library logo, and the Philippine Library Materials Project. This series also includes ephemera, such as book dedication stickers, library cards, and several versions of Loyola Notre Dame stationery; historical and organizational facts about LNDL; and charts illustrating LNDL staff organization.

The Events, programs, and exhibitions series contains documentation related to events and programs as well as exhibitions hosted by Loyola Notre Dame Library within the library or at a location outside of the library.

This series includes correspondence, planning documents, programs, flyers, invitations, other promotional material, and press materials. The events and programs were organized and held at LNDL; organized by one of the colleges (Loyola University Maryland or Notre Dame of Maryland University), departments, or outside organizations and held at LNDL; or organized by LNDL and held at another location, such as The St. John’s Bible: An Evening of Scripture, Reflection, and Song at The Baltimore Basilica. Some of the other events include LNDL anniversary celebrations, book discussions, community open houses, contemporary Catholic Writers series and lecture, talks led by artists and authors, programs to introduce new library services, LNDL staff retirement events, and Mount Saint Agnes College alumnae events.

Exhibitions includes research articles and notes, exhibition planning documents, correspondence, display cards for the exhibition, brochures, exhibition catalog, and press releases. Exhibitions include Loyola Notre Dame Library [exclusive] exhibitions; collaborative exhibitions with other organizations such as ‘I Remember Mama’ specific exhibition collaborating with Art on Purpose’s ‘Everyone An Artist?’; exhibitions about local artists and/or alumni; the Archival Centennial Display at College of Notre Dame (1995); smaller exhibitions with other departments or one of the colleges, such as Loyola University Maryland student visual artists exhibitions and ‘Mistresses at the Fair: The Participation of Notre Dame of Maryland Students in the World’s Fair of 1893’ (2016).

Photographs related to or of an event or exhibition can also be found in the Photographs series.

The Buildings, facilities, and maintenance series contains oversized architectural drawings and maintenance manuals from the Loyola Notre Dame Library’s original construction as well as the renovation and addition (circa 2008); facilities audits; and documentation on library signage, library landscape including the Stony Run Stream Restoration, library furnishings and fixtures such as St. John’s Bible Cases, and library renovations and additions.

The Architectural drawings file include oversized preliminary designs, site plans, layouts, floor plans, signage plans, and architectural, electrical, mechanical, structural, and utilities plan drawings used during the original construction of Loyola Notre Dame Library, circa 1970. The drawings also include the plans for landscaping and ground work in 1983 as well as preliminary and schematic design development drawings, bid set drawings, plot plan, elevation and floor plan drawings, interior and exterior perspectives and elevations, archives department drawings, site photos, metal panel drawings, fire alarm systems, and furniture plans for the renovation and addition of LNDL, circa 2005. This subseries also includes oversized drawings and documents related to the East Stony Run Stream Restoration Project (2003; 2006).

The architectural drawings, the banner and display plans, and maple wood sample for the St. John’s Bible Cases also can be found in the flat file drawers in the Loyola room of the Archives.

The Library Renovation and Addition documentation (1997 – 2010) includes correspondence, meeting notes, reports, fundraising correspondence and reports, budget, invoices, project directory and firm profiles, project timelines and construction schedules, design plans (paper and digital files), building sketches, bids and contracts, insurance certificates, and planning documents and notes. The fundraising correspondence and reports pertain to fundraising specific to digital media studio; donations, gifts, and grants; capital campaign (2004); campaign prospects; College of Notre Dame’s Support for fundraising initiatives; proposals for grants; and non-profit and corporate fundraising. Furniture, shelving, signage, technology, and staff workstations were some of the library’s areas of renovation.

The Photographs series contains photographic material documenting Loyola Notre Dame Library, and its operations and activities.

The photographic material includes prints, negatives (35mm and large format), polaroids, and digital files on CD.

Notable events documented include construction and renovation of LNDL; dedication of LNDL; exteriors of LNDL throughout its history; and exhibitions. Notable people documented include Reverend Joseph Sellinger, Sister Kathleen Feeley, Sister Ian Stewart, William (Bill) Kirwan, Sister Margaret Mary O’Connell, and library staff.

The Publications, informational, and promotional materials series contains publicly disseminated documents, such as articles, newsletters, press releases, publications, and library information sheets and brochures. The materials contain little to no annotations.

Notable titles include Faculty Publications Bibliography, Loyola Notre Dame News or LNDL News, ‘The Bridge’ (electronic newsletter of the Loyola Notre Dame Library), and ‘Joint Academic Libraries’ by Richard D. Johnson (1975). This series also includes library services handbooks, brochures, and sheets; press releases and newspaper articles regarding new library staff appointments and resignations; and articles which discuss the work of William (Bill) Kirwan, Sister Ian Stewart and John McKinney, the library pond cleanup in 1974, and the opening of the Loyola Notre Dame Library.

Press materials, press releases, news articles, and other publications also can be found in the following series: Creation of joint library; Departments, committees, and task forces; and Events, programs, and exhibitions.